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Maintain & Manage your Business

Entity Dissolution

Articles of Dissolution must be filed in the state in which you incorporated to properly close your business. If the business ins currently not conducting business under the corporation or LLC, Articles of Dissolution must be filed in order to avoid recurring fees or taxes.


In order for the Articles of Dissolution to be accepted and processed by the state of incorporation, the LLC or corporation must be in good standing with the state of incorporation. This includes any franchise taxes or annual report requirements. If for some reason the LLC or corporation is not in good standing with the state of incorporation, a return the good standing from the state of incorporation would be required to move forward with the dissolution.

Foreign Qualifications

Every entity must Foreign Qualify in the state in which they are transacting business; these standards vary from state to state. The foreign qualification process enables an entity to conduct business outside of the state of incorporation. If the entity does not complete the Foreign Qualification process they do not have the authority or legal standing to conduct business in that state.


General requirements which would call for an entity to foreign qualify:

  • Physical Presence in a state
  • Conduct banking in that state
  • Maintaining employees in that state

Additional requirements before an entity may foreign qualify:

  • File the appropriate state documents
  • Pay the associated state fees
  • Provide Certificate of Good Standing of current entity

Annual Reporting Service

An Annual Report is how an entity’s state of formation stays current with their activities. This includes the managing members or shareholders contact information of a corporation or LLC and the registered agents contact information.


Here are the requirements of filing the annual report:

  • File the annual report according to the state of formation’s schedule
  • File the annual report with the appropriate governing authority
  • Failing to file the annual report may result in penalties and/or late fees imposed by the state of formation

Articles of Amendment

Articles of Amendment are required by the state when making changes to an entity’s Articles of Incorporation or Articles of Organization. Articles of Amendment can be used to alter any of the following:

  • Change of address and/or name of an entity
  • Change of the amount of issued authorized shares by a corporation or LLC
  • Changing the business activities of an entity
  • Adding or removing a director, member or officer of an entity

Certificate of Good Standing

A Certificate of Good Standing is provided by the secretary of state. Other names for a Certificate of Good Standing are: “Certificate of Authorization”, “Certificate of Existence”, "Certificate of Facts", "Certificate of Status", "Good Standing Certificate".

Its used to confirm an organization has complied with the states’ required formalities and is authorized to conduct business in the state of formation. This can be used for a period of three months. The Certificate of Good Standing is frequently used when renewing a business license, filing taxes or receiving a loan.


Here are some guidelines to ensure the reception of the Certificate of Good Standing:

  • The state of incorporation must not have defined the entity as defaulted and/or suspended
  • The state of incorporation must be recognized as a registered legal entity with the appropriate state authority

Registered Agent Service

A registered agent is required, by most states, to be filed and maintained with the secretary of state in order to (simplify or further) the acceptance of legal and official documents on behalf of your business. A registered agent can also help you to stay compliant with the state of formations requirements and provide protection between the business and the public. iCorp can offer a registered agent service or fulfill the changes of a registered agent in all of the 50 states.


  • Peace of Mind- Naming a registered agent can help your company avoid hefty default judgments for non-receipt or a delayed response of service process.
  • Auto Renewal- ICS will annually renew your registered agent service to comply with your formation states requirements.
  • Fast and Easy Document Handling- Important state, legal and official documents will be handled and delivered quickly for your personal viewing.
  • Changes of Registered Agent- Some states require a signature or consent of your newly appointed registered agent; ICS will facilitate this requirement if applicable.

Employee I.D. #

An EIN (Employee Identification Number) or Federal Tax ID Number is issued by the IRS to identify your company federally. An EIN is used when filing tax returns, hiring employees, opening a bank account in the company name, create a trust or pension and is a requirement for LLC and Corporations.

If you are a sole proprietor, your SSN can suffice as an EIN for all official documents and gov. forms

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